BoD Meeting |
Date: 01/10/2007 |
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Time: 7:39 PM – 10:15 PM |
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Place: Chad Keller Residence |
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| Meeting called by: BoD | Type of meeting: Special Meeting for Board Seat Appointments | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees: Patrick Hedgepath, Chad Keller, Lindsey Sturkie | ||
Minutes |
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| Agenda item: | Meeting called to order |
| Presenter: | Lindsey Sturkie |
| Discussion: | |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | |
| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | The minutes were reviewed from the previous meeting. |
| Motion made by: | Lindsey Sturkie - to accept the minutes |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | Now |
| Agenda item: | Posting the minutes |
| Presenter: | Lindsey Sturkie |
| Discussion: | Discussed having executive sessions in our meetings for information such as violations/liens and so on. Mrs. Fortin mentioned having executive session since the minutes would be posted on the web site in our last public meeting. The BoD discussed this was a good idea and should start doing this for the minutes from this moment forward. |
| Motion made by: | Patrick Hedgepath - Executive session should be used in the minutes when required |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | Now |
| Agenda item: | Up lighting at the entrance |
| Presenter: | Lindsey Sturkie |
| Discussion: | In the open meeting the residents clearly wanted to have up lighting on the trees at the entrance of the neighborhood. The Board discussed making contact with several vendors to get quotes for some up lighting |
| Motion made by: | Lindsey Sturkie - attempt to get 2 - 3 quotes for up lighting then select the best offer and proceed |
| Motion second by: | Chad Keller |
| Conclusions: | 3 yes 0 no votes |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | before next meeting |
| Agenda item: | Informational Sign at the entrance |
| Presenter: | Lindsey Sturkie |
| Discussion: | Information should be gathered for a sign at the entrance to the neighborhood. |
| Motion made by: | Chad Keller - see what is available and what the pricing options are |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | before next meeting |
| Agenda item: | Resignation of Steve Acuff |
| Presenter: | Lindsey Sturkie |
| Discussion: | An email was received from Mr. Acuff explaining he was resigning from the BoD. |
| Motion made by: | Chad Keller - to accept the resignation |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | None |
| Deadline: | None |
| Agenda item: | Treasurer Position |
| Presenter: | Lindsey Sturkie |
| Discussion: | There is a CPA in the neighborhood that is willing to discuss being a member of the Board and taking on the office of the treasurer. She would like to meet with the Board to discuss the responsibilities and duties of the office first. |
| Motion made by: | Patrick Hedgepath - Lindsey to contact the CPA |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | This week |
| Agenda item: | Vacant lot committee |
| Presenter: | Lindsey Sturkie |
| Discussion: | Two options were presented to the BoD from the vacant lot committee for playground equipment. One option for the equipment cost $7147.20 and the second option was for $8763.10 The BoD discussed meeting with Tina (the vacant lot chairperson) to try and finalize some options to present to the community. |
| Motion made by: | Patrick Hedgepath - Contact Tina to meet with the BoD |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | Within a week |
| Agenda item: | Car parked on the vacant lot |
| Presenter: | Patrick Hedgepath |
| Discussion: | Reports of lot #112 parking a vehicle on the vacant lot we voiced at the public meeting. |
| Motion made by: | Patrick Hedgepath - letter to be sent to the homeowner addressing the issue |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | Before the next meeting |
| Agenda item: | Scheduling of open meetings and Newsletters |
| Presenter: | Chad Keller |
| Discussion: | The BoD discussed planning the dates for the remainder
of the year for newsletters and for open meetings. We should send newsletters
on |
| Motion made by: | Patrick Hedgepath - try to secure these dates |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | Lindsey Strukie |
| Deadline: | before the next meeting |
| Agenda item: | Refreshments at Open Meetings |
| Presenter: | Chad Keller |
| Discussion: | Chad mentioned we could have pizza at the next open HoA meeting similar to what some other HoAs do at their meetings. This could encourage a higher turn out at open meetings. |
| Motion made by: | Chad Keller - pizza and drinks be provided at the next open HoA meeting |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 3 yes 0 no |
| Action items: | |
| Person responsible: | Chad Keller |
| Deadline: | next board meeting |
| Agenda item: | Meeting Adjourned |
| Presenter: | Patrick Hedgepath |
| Discussion: | The meeting should be adjourned |
| Motion made by: | Patrick Hedgepath - adjourn meeting |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | Meeting adjourned |
| Action items: | |
| Person responsible: | |
| Deadline: | |